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First Bulletin

Updated June 2, 1999


I. GENERAL INFORMATION

Stanford University will host the XIX International Symposium on Lepton and Photon Interactions at High Energies. The conference will be held Monday through Saturday August 9-14, 1999, with a break on Wednesday for a conference excursion. The Stanford Linear Accelerator Center (SLAC) will provide administrative support.

The Symposium will be held in Kresge Auditorium of the Law School on Stanford University Campus, the site of previous Symposia. The Conference Secretariat and Computer Room for delegates will also be housed at the Law School in adjoining rooms.

The conference is sponsored by the International Union of Pure and Applied Physics (IUPAP), the US Department of Energy, the US National Science Foundation, Stanford University, and SLAC.

Participation in the Symposium is by invitation only. Invitations will be extended to scientists nominated by the IUPAP-recommended Country Coordinators.

II. SCIENTIFIC PROGRAM

The Symposium will consist of four and one half days of plenary talks reviewing heavy quark physics, neutrinos, precision electroweak measurements, proton structure, QCD, and new particle searches. In addition, there will be status reports on the new B Factories and talks on new accelerator developments. Review talks on recent theoretical developments, particle-astrophysics, and cosmology are also included. One half day is devoted to a poster session reviewing future laboratory projects and tours of the BaBar and PEP II facilities at SLAC.

III. CONTRIBUTED PAPERS

Papers relevant to the scientific program may be submitted to the Symposium by following instructions on our website at http://LP99.slac.stanford.edu. The papers will be available on the Los Alamos preprint archive site; the authors, titles, abstracts and links to Los Alamos will be available on the LP99 web site. The list of submitted papers (but not the papers themselves) will be included in the Proceedings. Papers should be submitted by July 15, 1999 so invited speakers may review them before the Symposium. Papers will be publicly available as soon as they are submitted. Authors who wish to keep results confidential until the Symposium may communicate privately with the appropriate invited Speaker and delay submission until the deadline of August 7, 1999.

IV. POSTER SESSION

The conference will include invited posters from the major Laboratories, which will focus on future activities. Posters will be on display near Kresge Auditorium during the week. In addition, there will be a dedicated poster session Friday afternoon at SLAC.

V. PROCEEDINGS

Copies of the transparencies from all talks will be accessible via the conference website at the conclusion of the conference. Written proceedings of the Symposium will be published.

VI. REGISTRATION

All invitees are asked to pre-register as soon as possible. Please register electronically, if possible, via our website at http://LP99.slac.stanford.edu. Pre-registration forms are enclosed if it is not convenient for you to register electronically. If you are unable to attend, please let us know as soon as possible, by checking the appropriate response on the pre-registration form. This will allow us to extend invitations to alternate delegates in a timely way.

The registration fee is $375.00. Payment may be made by major credit card, check, bank draft or money order drawn on US funds. Checks should be made payable to: Stanford University LP99. The Symposium Registration/Events form is available on the web, and is enclosed.

VII. VISA ARRANGEMENTS

Delegates from most countries (see list below) are eligible for the Visa Waiver Program, and should ask for WB (waiver-business) status at Immigration on arrival in the US. Family members should ask for WT (waiver-tourist) status. Citizens of other countries should obtain B-1 (business) visas from the US Embassy or Consulate in their country before departure. Family members should obtain B-2 (pleasure) visas. If you are visiting other institutions in the US, check with them for any additional visa requirements, especially if you anticipate receiving financial support from the Symposium. Apply early, and note that obtaining US visas in a country other than your country of citizenship may not be possible. US Embassies and Consulates are listed at http://travel.state.gov/links.html. Holders of J-1 or H1B visas should contact their sponsoring host institutions if necessary. General questions on visa eligibility may be addressed to visa@slac.stanford.edu.

The Visa Waiver Program requires travel on a participating airline, a round-trip ticket, a visit less than 90 days, and a valid passport from a participating country: Andora, Argentina, Australia, Belgium, Bermuda, Brunei, Canada, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Japan, Liechtenstein, Luxembourg, Monaco, Netherlands, New Zealand, Norway, San Marino, Slovenia, Spain, Sweden, Switzerland, and the United Kingdom.

VIII. ACCOMMODATIONS

Accommodations are available on the Stanford campus at the Lagunita Court Student Residence, and the Symposium has set aside blocks of rooms for delegates at several hotels in the Palo Alto area. Lagunita Court is within easy walking distance of Kresge Auditorium. A shuttle bus will run in the mornings and evenings between Symposium hotels and Kresge Auditorium. The accommodation package at Lagunita includes breakfasts and lunches throughout the conference. Delegates staying in local hotels are strongly encouraged to sign up for conference lunches which will be provided each day at Lagunita Court (see instructions below).

Lagunita Court

Lagunita Court can accommodate about 300 delegates and is located near the center of campus. Just refurbished, Lagunita has fully furnished single and double occupancy rooms, shared bathrooms, and spacious lounge areas. Weekly housekeeping service is offered. There is a small kitchenette on each floor. The office staff receives mail and takes messages.

Room and meal packages for six nights (Sunday night, August 8 - Saturday, August 14) are $415.00 for a single room and $349.00 per person for a double room. Breakfast and lunches are provided on each day of the Conference except Wednesday (excursion day), when lunch is not provided. You may reserve a room for the Saturday night prior to and/or the Saturday night after the conference at a rate of $44.00/day for a single room and $33.00/day per person for a double room, but meals are not provided on these additional days.

A $70 key deposit is required for each set of keys distributed upon arrival at check-in and will be refunded when the keys are returned at checkout time. Payment can be made by credit card, cash, travelers checks, or a check drawn on a US bank. If keys are not returned at the time of checkout, the guest will forfeit the deposit. Deposits will not be refunded for keys returned after the checkout date.

Reservations for Lagunita are placed through the Conference Secretariat by filling out the Accommodations/Lunches form via the Symposium website or on the enclosed form. Your reservation must be guaranteed with payment in full by July 1, 1999. Reservations are made on a first come/first served basis.

Symposium Hotels

Delegates must make their own reservations if they wish to stay at Palo Alto area hotels. Space is reserved and rates are guaranteed only until June 1999. Each delegate will need to guarantee room reservations with the hotels, which can be done via credit card. A description of the local hotels, phone numbers, fax numbers and web sites are appended below. Prices do not include 10% tax. A Symposium hotel reservation form is included.

Hotel Single Double
Stanford Park Hotel $175 $175 (per day)
Crown Plaza Cabana Palo Alto $159 $159 (per day)
Sheraton Palo Alto $139 $139 (per day)
Creekside Inn $130 $148 (per day)
Stanford Terrace Inn $115 $125 (per day)
The Cardinal Hotel $102 $102 (per day)

IX. CONFERENCE LUNCHES

During the Symposium, lunches will be served at the Lagunita Residence on campus with seating both inside the dining room and outside on the lawn under the trees. Delegates staying on campus will have these lunches included in their accommodation package. Delegates staying off-campus are encouraged to buy lunch tickets for the week, since this will be much more convenient than trying to go off-campus at noontime. A set of five lunch tickets will cost $76.00. Tickets for companions ($76.00/set) and children under 16 ($43.00/set) are also available. Please indicate your selection on the Accommodations/Lunches form included in the registration packet. A boxed lunch will be available on Wednesday, August 11, which is Excursion Day for $15.00.

X. TRANSPORTATION

Convenient transportation is available to the Palo Alto area and Stanford University from both San Francisco and San Jose International Airports. Details will be included in Bulletin #2.

There will be a shuttle service between the Symposium hotels and Kresge Auditorium in the mornings and evenings. The shuttle service will start on Sunday, August 8 for early registration.

Visitor parking is limited on Campus. Parking permits may be purchased at the registration desk at a cost of $6.00/day or $36.00/week, but a permit does not reserve a parking space. There is very little metered parking.

XI. PROGRAM EVENTS

A number of events are planned for Symposium delegates. They are listed below.

Monday, August 9, 6:30 - 9:00 PM: Stanford Welcome at the Rodin Garden and a tour of the newly renovated Cantor Center for Visual Arts (formerly the Stanford Museum).

Tuesday, August 10, 7:00 PM: Performance by the Chanticleer a cappella ensemble at the Stanford Memorial Church.

Wednesday, August 11: A full day excursion that will allow participants to choose between wine tasting at select Napa Valley wineries, hiking the beautiful Marin County hillsides to Stinson Beach, or exploring San Francisco. Capacity is limited on the Napa Valley and Marin Hiking Tours, so delegates are encouraged to make reservations early. All the excursions are described in more detail below. The day culminates with the Symposium buffet banquet on a cruise around the San Francisco Bay.

Friday, August 13, 2:00 - 9:00 PM: Friday afternoon will be devoted to tours of the SLAC research facilities and the Poster Session. Dedication ceremonies for the BaBar Detector will take place early in the afternoon. A barbecue meal will be served in conjunction with the tours, informal discussion, and poster session.

XII. COMPANION'S PROGRAM

Companions are welcome to join in all conference program events. There will be fees for companions wishing to attend the Chanticleer Concert ($20), Dinner Cruise ($70), and the Western BBQ ($20).

Additional activities will be arranged for companions and families of Symposium delegates. Details in Bulletin #2.

XIII. LOCAL INFORMATION

Stanford University is located 60 km south of San Francisco, on a peninsula bounded by the Pacific Ocean on the west and San Francisco Bay on the east. The attached maps may help to familiarize visitors with the area. The campus extends over an area of more than 3000 hectares, with ample open space and facilities for sports and recreation. The climate is moderately warm and dry during the summer. In August, typical temperatures in Palo Alto range from 25 C to 30 C during the day, but often drop to 15 C or less in the course of the evening. It is often much cooler in San Francisco, especially on San Francisco Bay. A warm jacket is a necessary part of your wardrobe for evenings. Rain is unlikely.

XIV. CONFERENCE COORDINATOR

Submit all correspondence to:

1999 Lepton Photon Symposium
Ms. Maura Chatwell
SLAC, MS 96
P.O. 4349
Stanford, California 94309
USA

LP99@slac.stanford.edu
Phone Number: (650) 926-4931
Fax Number:  (650) 926-2923

XV. DEADLINES TO REMEMBER

  • Pre-registration ASAP.
  • Reservations for Palo Alto Hotels must be made in June 1999 to guarantee space and rates
  • Reservations for On-Campus Accommodations are due July 1, 1999, including payment

XVI. IUPAP PRINCIPLES

LP99 will be conducted in accordance with IUPAP principles as stated in the ICSU Document Universality of Science (6th edition, 1989) regarding the free circulation of scientists for international purposes. In particular, no bona fide scientist will be excluded from participation on the grounds of national origin, nationality, or political consideration unrelated to science.

XVII. COMMITTEES

International Advisory Committee:

A. Astbury TRIUMF
M. Danilov ITEP Moscow
P. Drell Cornell
E. Fernandez Barcelona
L. Foa CERN
P. Grannis Stony Brook
H. Harari Weizmann
J. Kim Seoul
J. LeFrancois LAL
L. Maiani CERN
W. Marciano BNL
A. Onuchin Novosibirsk
S. Orito Tokyo
P. Roy Tata Bombay
D. Saxon Glasgow
H. Sugawara KEK
M. Turner Chicago
A. Wagner DESY
Z. Zheng IHEP Beijing

Local Organizing Committee:

P. Burchat Stanford
R. Dubois SLAC
H. Haber UCSC
J. Jaros (Chairman) SLAC
V. Luth SLAC
T. Mattison SLAC
R. Mount SLAC
M. Peskin SLAC
C. Prescott SLAC
H. Quinn SLAC
A. Roodman SLAC
B. Sadoulet Berkeley
A. Seiden UCSC
M. Shapiro Berkeley
N. Stolar SLAC
T. Schalk UCSC
J. Silk Berkeley
R. Siemann SLAC
D. Su SLAC
M. Swartz Johns Hopkins
S. Wojcicki Stanford

OFF CAMPUS ACCOMMODATIONS

Rooms have been set aside at the following hotels located along El Camino Real in Palo Alto and Menlo Park. Participants must make their own reservations. Room rates do not include local taxes. When calling for a reservation, please identify yourself as part of the Stanford Linear Accelerator Center Lepton-Photon Symposium.

Stanford Park Hotel

100 El Camino, Menlo Park 94025
(650) 322-1234
Fax (650) 322-0975

The Stanford Park Hotel offers luxurious guestrooms, each with one king-size or two queen-size beds. The guestrooms feature deluxe minibars, three telephones with dual phone lines, and computer hookups. Special group rate of $175.00 for single or double occupancy with double queen beds. Website: www.woodsidehotels.com.

Crown Plaza Cabana Palo Alto

4290 El Camino, Palo Alto 94306
(650) 857-0787
Fax (650) 496-1939

This hotel has been recently refurbished and rooms include the following amenities: Mini-refrigerators, coffee makers, hair dryers, irons and ironing boards, dual phone lines with data ports. Single and double room rate is $159.00. Website: www.crownplaza.com.

Creekside Inn

3398 El Camino, Palo Alto 94306
(650) 493-2411
Fax (650) 852-9500

The Creekside has a restaurant, bar and two swimming pools. All rooms are air-conditioned. Suites or family units with kitchenettes are available at an increased rate. Single room rate is $130.00. Double room is rate $148.00.

Sheraton Palo Alto

625 El Camino, Palo Alto 94301
(650) 328-2800
Fax (650) 327-7362

Located one block from Stanford Shopping Center with easy access to public transportation. The Sheraton features a restaurant on the premises and a swimming pool. Single or double room rate is $139.00. Website: www.sheraton.com.

Stanford Terrace Inn

531 Stanford Ave, Palo Alto 94306
(650) 857-0333
Fax (650) 857-0343

The Stanford Terrace Inn, located at the edge of campus, serves a complimentary continental breakfast every morning in the lobby, but has no restaurant on the premises. A swimming pool is available. Single room rate is $115.00. Double room rate is $125.00.

The Cardinal Hotel

235 Hamilton Avenue, Palo Alto 94301
(650) 323-5101
Fax (650) 325-6086

A small moderately priced hotel offers rooms with private baths or with a common bath down the hall. The hotel is located in the heart of downtown Palo Alto, within easy walking distance of many shops and restaurants, and of the conference shuttle bus departing from the Sheraton Palo Alto. Single and double room rates are $102.00. Website: www.cardinalhotel.com.


EXCURSION DAY ACTIVITIES - August 11, 1999

Napa Valley Tour and Wine Tasting

Travel by luxury coach to Napa Valley, California's premium wine production area. Departure for the Wine Country will be at 9:00 AM. The route gives some spectacular views of California landscapes. Each group will visit two highly rated wineries, with a full tour plus wine tasting at one and an opportunity for tasting at the other. Lunch will be picnic style, with box lunches. The coaches will return participants to San Francisco in time to board the yacht for the dinner cruise.

Marin County Hiking

There will be two hikes. Participants will travel in small busses to Marin County and the slopes of Mount Tamalpais. Both hikes will end in the small township of Stinson Beach. This is a beautiful area of rolling hillsides with areas of open grasslands and forests of Coast Redwoods and Douglas Fir. Departures for the long hike (approximately five to six miles) will be at 10:00 AM, and the hike will feature more of the open hillsides and panoramic ocean views. Departure for the shorter hike will be at 10:30 AM and the hike will be 3-4 miles. It will follow Steep Ravine, a lovely canyon with a stream cascading through the redwoods, down to a coastal overlook, and then continue through open meadows to Stinson Beach. Participants will carry their lunches and select a lunch stop en-route. Each group will be led by a local guide. Busses will pick up hikers in Stinson Beach and return them to San Francisco for the dinner cruise.

Day in San Francisco

This is an opportunity for those who wish to explore San Francisco on their own, or with a small group of friends. Morning busses will depart Stanford at 10:00 and 11:00 AM and will first take participants to the north side of the Golden Gate Bridge. Those who choose to can walk back across the bridge, which offers splendid views of the city and the Marin headlands. The busses will then continue to drop-off points such as the Exploratorium, North Beach/Chinatown, the Museum of Modern Art, Union Square, and Golden Gate Park. Afternoon busses will depart Stanford at 1:00 and 3:00 PM and will drop participants at North Beach/Chinatown (1:00 PM departure) and Fisherman's Wharf (3:00 PM departure). All participants (except the 3:00 PM departures) will be given one day passes to city public transportation (including cable cars), transportation route maps and a guide written by a San Francisco resident physicist, which will highlight places of interest and where to find restaurants for lunch. There will be a small conference staff at a central location ready to answer questions and provide a rest stop. Participants are expected to make their own way to the yacht at Pier 33 in plenty of time for the on-board reception and dinner cruise.


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